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You are here: Home 1998 Vol.30 No.4, October 1998 Face-to-face Meeting of the SIGCHI Executive Committee (EC)
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Face-to-face Meeting of the SIGCHI Executive Committee (EC)

Friday, April 24 -- Saturday, April 25, 1998 Westin Bonaventure Hotel -- San Pedro Room Los Angeles, CA U.S.A.

Participants

Elected Officers

Chair (non-voting), Mike Atwood
Past Chair, Jim Miller
Executive Vice-chair, Guy Boy
Vice-chair for Communications, Cathleen Wharton (minutes)
Vice-chair for Conferences, Gerrit van der Veer
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Vice-chair for Operations, Bob Mack
Vice-chair for Publications, Dan Olsen, Jr.

Appointed

Advisory Board (1 vote) John Karat, Allison Druin, Richard Anderson
SIGCHI Bulletin Editor-in-Chief, Steven Pemberton
ACM SIGCHI Program Director, David Riederman
SIGCHI Adjunct-chair for Public Relations, Rosemary Wick Stevens
SIGCHI Adjunct Chair for Organizational Design, Clare-Marie Karat
SIGCHI Information Director, Keith Instone

Guests from the SIGCHI Conference Management Committee

Austin Henderson
Michael Tauber

Invited Guests

Doug Engelbart, Bootstrap Alliance
Nancy Frishberg, Bootstrap Alliance
Arnie Lund, CHI 98 Co-chair

These minutes were created on April 30, 1998, and approved by a vote of 7-0-0 on 20 June 1998.)

Local SIGs/SIGCHI relations (Richard Anderson)

On Monday, April 20th at CHI 98, leaders from 28 Local SIGs, representing 11 different countries, participated in a Local SIGs Workshop. The workshop was organized by Richard Anderson from SIGCHI and Lillian Israel from ACM. The purpose of this workshop is to help Local SIG leaders meet and learn from each other so that they can better capitalize on their synergies. There are many differences in the services that each Local SIG provides, in their histories, and in their goals; these differences present both challenges and opportunities to the Local SIGs

At this workshop the Local SIGs considered proposals for increasing the amount and type of support from ACM, SIGCHI, and other Local SIGs. There was a strong desire for linking Local SIG membership to SIGCHI membership. Unfortunately, however, we cannot track the total number of members in local SIGs because not all Local SIGs keep official membership records. Richard indicated that additional training was sought by those attending the workshop and that this workshop was positively received. Richard is also preparing a handout with the names of those who attended as well as a summary of the key issues identified by the Local SIGs for the EC. Richard will share this document with the EC when it is complete.

Local SIGs will be discussed more fully at the summer meeting in Rome. For example, at that meeting we will discuss in more detail issues of viability and the role that SIGCHI can play in disseminating annual SIG reports, lessons learned, as well how SIGCHI can best support its Local SIGs in an ongoing basis.

Policy '98 Conference (Austin Henderson)

Austin Henderson made a request for SIGCHI to be a Policy '98 conference sponsor. He suggested a sponsorship rate of $5000. Other organizations will be providing larger donations. Austin thinks that this would be a good activity for SIGCHI now and in the future.

Steven Pemberton raised the question whether the Policy '98 conference would only have ramifications for the USA? Austin remarked that policy issues for SIGCHI need to be addressed at the international level so that all members will benefit.

A vote was taken to have SIGCHI sponsor the Policy '98 conference at a rate of $5000. Gerrit van der Veer made the motion and Guy Boy seconded the motion. The motion passed 8-0-0. In the future SIGCHI would like to look at how to co-sponsor this conference.

Austin would also like to have his transportation and hotel paid for. The fees for conference registration have already been covered. Mike Atwood noted that these expenses will be covered using the SIGCHI Chair's discretionary fund.

Bootstrap Alliance (Doug Engelbart, Richard Anderson, Nancy Frishberg)

Doug Engelbart addressed the SIGCHI EC with his ideas and concerns around the evolution of societies and communities.

The Bootstrap Alliance was started about 1 year ago. Doug's goal for this Alliance is to have every scientific community be a Networked Improvement Community (NIC) -- to be the leaders at the forefront of the movement. In particular, Doug is interested in having SIGCHI do this and would like to have SIGCHI commit to making a plan for how it might be involved in the Alliance going forward. After this initial step of making a plan he would like SIGCHI to make a formal commitment, at a later date, to be an NIC partner in the Bootstrap Alliance.

The goal of the Bootstrap Alliance is to boost the collective knowledge of these communities so that they can continually improve. A key objective of a NIC is to have its "collective intelligence" be centered around its Dynamic Knowledge Repository (DKR) which consists of the following three core components:

  • Recorded Dialog (RD)
  • External Intelligence (XI)
  • Knowledge Product (KP)

When improvements are made to the infrastructure of communities, the communities are said to be augmented networked improvement communities.

For this goal to be met Doug believes it is essential that everyone participate. There needs to interoperability within and across NICs, a meaningful collection and capture of knowledge, and adequate tools to support the effort.

Doug thinks that SIGCHI is an excellent candidate for being a NIC given its focus on HCI, which is an important piece of the puzzle. Many SIGCHI programs could also benefit from SIGCHI's involvement in the Alliance.

Doug and the Bootstrap Alliance will seek NSF support through a proposal for $1 million/year for 3 years. Additionally, Doug will seek other forms of support from organizations and companies. From the SIGCHI community, Doug is looking for us to come up with a plan on how we would like to participate in this Alliance, even if this is only a letter of support initially. He needs this letter of support by May 8, 1998.

During this weekend the SIGCHI EC will discuss their next steps. Richard Anderson will be the temporary champion and help the EC focus on the nature of the plan along with what is needed to develop a SIGCHI letter of support by next week.

SIGCHI Standards Budget Proposal (Jean Scholtz)

Jean Scholtz presented the FY 99 Standards Budget Proposal from Harry Blanchard, the SIGCHI Adjunct Chair for Standards. The proposal is for $5000 that is comprised of room rental and AV costs in addition to other potential costs. This budget proposal had $3000 is definite expenses and $2,000 in potential expenses.

Dan Olsen made a motion to approve the Standards proposal, but only for the $3,000 total. The motion was seconded by Jim Miller. The SIGCHI EC voted on the proposal and it passed 8-0-0.

There was much discussion about whether these standards meetings are open to the CHI general membership and how the SIGCHI EC can help the general membership to be more involved, as possible.

Several ideas were presented. First, it was noted that Harry should continue to write the Standards column for the SIGCHI Bulletin. The SIGCHI EC would also like to have Harry hold a formal SIG each year for presentation of a summary of the standards meeting and also have Harry help the CHI membership better participate in these meetings, as appropriate. Mike Atwood will take these ideas back to Harry as appropriate.

SIGCHI Information Management Contract Proposal (Bob Mack, Keith Instone)

Bob Mack and Keith Instone reviewed the RFP responses received for the SIGCHI Information Infrastructure work that we will need to have done over the next year. Bob reviewed the approximate costs for the conference Web site (and corresponding e-mail listservs) and the SIGCHI Web site (and corresponding e-mail listservs). Four contractors submitted proposals for consideration. (Note that Rosemary Wick Stevens and Steven Pemberton left the meeting for this segment of the meeting.)

The dollar amounts for each of the proposals submitted along with the small budget originally allocated to this project in December, 1997 meant that the SIGCHI EC needed to discuss in depth and prioritize both our immediate needs and longer-term needs. Note that the cost estimates do not include any volunteer maintained pages, the online SIGCHI Bulletin, etc.

To organize the discussion three straw proposals for the redesign of the SIGCHI Web Site were outlined:

  1. A complete redesign of the SIGCHI Web site so that SIGCHI would be at the forefront of innovative uses of the Web and related technologies.
  2. Don't change anything on the SIGCHI Web site at this time, rather save the redesign effort for when we become an ACM Society (assuming that is possible in the future).
  3. Don't change anything on the SIGCHI Web site at this time, but begin analysis of the Web site for a later redesign.

Although SIGCHI EC member views were mixed, the last item was accepted as the approach at this time.

The next step in this discussion was to determine what work was needed and whether the CMC or conference should pay for work related to their needs.

It was assumed that the CMC or conference should pay for the work for one of two options: (1) extensions to the conference Web site only, or (2) the entire conference Web site including any needed extensions.

It was decided that the entire conference Web site should be covered by the conference with the return back from the conference going back into the CMC budget. The CMC should manage the contractor for the Web site work, but not the work needed on the conference Web site. The conference team would be responsible for the content of the conference Web site, etc. but the CMC would maintain the contractor relationship.

After separating out the type and scope of the work and associated costs of the CHI conference Web site from the SIGCHI general Web site, the SIGCHI EC decided that the work for both of these efforts needs to be estimated and then rebid on. The rebid will be for a subset of the current contractors under consideration. The list of contractors has been narrowed to two at this point and SIGCHI will now go back and ask for a rebid from these two contractors based on the narrowed scope of criteria. Additionally, the work to be done by a Volunteer Information Director and others needs to be formalized. David Riederman, on behalf of SIGCHI, will thank the two contractors who did not make it to the next round.

It was also decided that we did not need to plan for the FY 00 budget today.

Conference Budget Returns (Dan Olsen)

Dan Olsen brought up the issue of having the amount returned by conferences to officially cover all CMC costs. Currently we have an 8% return. The SIGCHI EC wanted more information about past returns to better understand whether this could be accomplished. As a result of this discussion, David Riederman and Jean Scholtz agreed to gather the past 5 years of conference costs and budget returns to get more information. Using this data, David and Jean will determine (1) the cost per member, (2) the costs of contractors to help offset volunteer time, and (3) correlate the actual conference costs and CMC budgets. They will do this in preparation for the summer face-to-face meeting.

Thank You (David Riederman)

David Riederman informed us that Borysa Struk will be leaving Paul Henning's organization to pursue other activities. Borysa put in endless hours of work at the CHI conferences over the past few years and will be greatly missed. A motion was made by Steven Pemberton and seconded by Allison Druin to thank Borysa for all of her hard work during this time. The motion was approved by acclamation. David will prepare a thank you letter for Borysa on behalf of the SIGCHI EC.

Reflections and Lessons Learned at CHI 98 (All)

The SIGCHI EC had a round table discussion about their reflections and lessons learned at CHI 98. Some EC members raised questions, while some made statements. Below is a list of the key concerns raised. Note: items are not listed in any particular order.

  • We need to look at how to speed up the close-out process for the current conference ASAP
  • We need to maintain a SIGCHI presence at the conference, especially for "thank yous"
  • We need to look at how to improve the housing situation (not enough low-priced rooms, confirmation problems, etc.)
  • We need to look at how to improve the local information booklets so that they better meet the membership's needs
  • We would like to have the lunch times back
  • The committee did a good job of balancing the invited speakers against other sessions so that the invited speakers were not competing with non-invited speakers -- this needs to continue in future conferences
  • Need to investigate the loss of continuity in the Web proceedings
  • Need to look into the free availability / accessibility of conference proceedings
  • Members of the SIGCHI community were able to give quality presentations at CHI 98
  • Need to make the message board more accessible
  • Survey was difficult to complete and not all questions were clear as to what to do
  • Local SIGs were greatly visible
  • CHIkids was a success
  • SIGCHI EC members should not be allowed to win door prizes
  • It would be nice to have more door prizes and there are lots of companies that are willing to donate the same
  • Didn't like the site for assorted reasons
  • Site was too far from the hotels
  • There were too many safety concerns for the site
  • It would be good to have a choice of conferences with whom we are co-located with
  • Comments from attendees indicated that various aspects of the conference appeared to be cheap (e.g., break food)
  • Maybe we need to add another day to the conference
  • Not everyone received a survey in their bags nor knew that they existed and should be completed
  • Student volunteers were not thanked at the closing plenary
  • Food in the cafeterias was very expensive and there were no low-cost alternatives for those who have to pay for their meals at these trips
  • Another member commented that it is traditional to bring food to the student volunteers and not food coupons
  • Size of the site swallowed up the conference
  • It was good to see new faces at the conference due to the focus on domains
  • Hotel costs overall too high and really no low-cost hotels
  • Organizational overviews and design reviews missing
  • Student posters only and not politically well organized
  • There were not enough chairs and places to sit given such a large facility
  • An enhanced SIGCHI booth is needed next time
  • Why did ACM get the primary booth spot? SIGCHI should be there, too
  • The technical program was very good
  • Location not good because it was too spread out
  • The SIGCHI Award for Innovation was a great moment
  • Design briefings were present but not named such; they were labeled as papers instead; how should we name them?
  • CHI 99 has too few non-North Americans on the committee
  • Job board completely unusable
  • Someone felt that there was a mistreatment of tutorial instructors (e.g., they did not receive a thank you)
  • A/V preparation needs to accommodate all types of random machines that our presenters will bring in
  • Conference people did not attend Speaker breakfasts
  • Internet room needs to provide access to Ethernet and dial-up connection capabilities so that those with laptops can download their e-mail remotely without using the existing setup
  • Lots of good energy and feelings about CHI
  • There are lots of union issues with convention centers -- we should go back to hotels if we can
  • Scheduling of talks was a bit problematic -- some similar topics were scheduled back-to-back
  • There remain issues about tutorial pricing and compensation
  • A/V needs to support individuals as people increasingly want to bring their own machines and not use the existing ones
  • TOCHI Editors breakfast for the 5th straight year did not show up
  • There were security problems (e.g., a computer was stolen)
  • A/V vendor had good computer setup but the non-computer A/V side did not match our conference needs well
  • There were longer delays due to the busing needs
  • How should SIGs be defined and what should their size and presentation format be?
  • A/V was only working in some cases just in time
  • More international contributions
  • Concerns about the Basic Research Symposium this year and next
  • Awards in registration packets were a nice touch, but it was unclear what the award was for
  • The sound system quality was not very good
  • Not enough exhibits, especially leading-edge technology
  • Awestruck about volunteer contributions and dedicated staff
  • Advance Programs were not received
  • Need to make the development consortium more visible and integrated into the larger conference

CHI 98 Co-chairs and EC Meeting (Clare-Marie Karat, Arnold Lund)

The CHI 98 Co-chairs met with the SIGCHI EC to give their readout of CHI 98. There were 10 key items that were covered.

Application Domain Approach

Arnie Lund and Clare-Marie first discussed their findings around the Application Domain approach to the conference. They noted that it helped to bring people from related fields to our conference. They also noted that this approach provided opportunities for added avenues for publicity which is great.

To best support those who do not traditionally attend our conference, however, a few items need to be refined. First, we need to better accommodate the payment of non-members from these application domains. Second, we need to establish even more standards for reviewing papers to make sure that all papers are uniformly reviewed since people from these different areas are accustomed to different submission and review processes. Additionally, the mentoring process needs to be larger for domains outside of our area due to different expectations. Intellectual property concerns also filter into this discussion.

They then raised the issue of how do we best keep in contact with these new people on an ongoing basis.

Legacy of Reviews and Reviewer Databases

The reviews and reviewer databases used this year allowed for better access to the community of reviewers and an easier assignment of reviewers to the various papers (e.g., to have both junior and senior reviews). It also simplified and sped up the notification process of reviewers (and the hierarchy of people in the review process). The system also provided easy access to the database to verify information and answer questions concerning reviews.

One challenge was how to best keep the database up-to-date with the latest contact information from our mobile members. Some leverage was gained from people using their SIGCHI e-mail aliases, but this was not true for all.

Management Structure

Through the hard work of Gerrit van der Veer, Paul Henning, and David Riederman, the management structure for CHI 98 worked well. Arnie and Clare-Marie had easy access to key team members (volunteer and professional staff) which allowed them to have a quick turn around on important decisions.

Also, Clare-Marie and Arnie found that having the chairs take only the roles of conference and technical chairs made the management of the conference more enjoyable and also allowed those expert in the operations area to do their thing in their own quality way. Hence, the structure allowed people to concentrate on activities in their own area of expertise.

Budget

By allowing the ACM (in the person of Darin Ramdin and John De Lorenzo) to build the conference budget, it helped the conference chairs to make the appropriate decisions in a timely manner. Darin and John could leverage data from the past conference records to help support decisions. This approach also allowed Arnie and Clare-Marie to phase-in wish list items as budget updates were known.

Online Registration

Use of the online registration process helped Arnie and Clare-Marie to get more accurate and timely information. By having online registration it allowed for quick access to the latest registration data (numbers and profit). Over 80% of the registrations were made via the Web! (This was the second year of Web-based registrations. Last year was around 40%.)

The only problem was that with registration now being on the Web, people tended to wait until the last minute to register which meant many decisions could not be made until very late. We need to look for ways to induce people to register earlier or else move the dates appropriately to get everything done at the latest time possible. This also means looking at how all dates coincide.

CHIkids

It was noted that CHIkids should also be added to the online registration process in the future. CHIkids was well attended this year, once again.

Professional Staff for Sponsorship

In the past, CHI sponsorship was done on a volunteer basis. This year there was the use of a paid professional. Carol Klyver was the principle fund-raiser this year and she exceeded her target. Carol received a monthly salary and a percentage of the sponsorship and in-kind contributions to CHI 98. Last year the total amount raised by volunteers was around $160K which included some in-kind donations. Carol surpassed that total and was able to raise around $210K plus some in-kind donations. She also added new sponsors this year. Although in years past fund-raising for CHIkids was handled by the volunteer in this same position, this year CHIkids sponsorship was covered by the CHIkids group only. The grand prizes for this year were also donated.

Student Volunteers

Some difficulties were encountered with the Student Volunteer program this year. Although 150 student volunteers were budgeted for, only 118 showed up to the conference. Originally there was a waiting list of 600 student volunteers, but students from the local area were not as plentiful and so that was not a resource that we could draw on. The true needs of the conference were about 130 student volunteers. A Web site was used this year to let students know of their assignments, etc. There was also a brief discussion about how we might be able to get students to "put skin into the game" (e.g., put in a refundable $50 and you get a value of $750) so that we don't have a shortfall of volunteers in the future.

Financials

Clare Marie and Arnie also gave their tentative financial readout. The revenue for CHI 98 was $2,165,000 the highest ever. Expenses were $1,671,000. Beyond the return back to the ACM and the standard requirement of an 8% return back to SIGCHI, there was a surplus of $134,000 beyond the required commitment. These financials were obtained through the careful management and use of a phased cutbacks and a phased wish list.

In total there were 2354 conference attendees including staff, VIPs, and the press. A total of 3910 tutorial units were sold. 152 on-site registrations were processed but only 54 were budgeted for. The large number of on-site registrations was due in part to the lead article in the LA Times. Many people from the LA area attended the conference that are not generally part of our community.

Awards and Endowments Proposal

Arnie and Clare-Marie closed their readout with a presentation to the SIGCHI EC with a proposal to have $18,000 removed from the $134,000 surplus to set up an endowment. This endowment would be used to purchase a gold "superbowl-type" ring that would be given to all past and future CHI conference chairs for their hard work and dedication to the SIGCHI community. The SIGCHI EC deferred any decision on this proposal until the summer face-to-face meeting in Rome, Italy, where the type of awards and processes for giving these SIGCHI awards has already been slated as a discussion topic.

Working Group Reports (All)

The SIGCHI EC broke up into four different working groups where they focussed on a small set of hot topics. The four working groups were:

  • Bootstrap Letter
  • Elections and Web Site Analysis
  • Cooperating Societies
  • Membership Outreach Task Force

The reports of these working groups follow.

Bootstrap Letter (Allison Druin, Richard Anderson, Clare-Marie Karat, Bob Mack)

Richard Anderson and Allison Druin reviewed the ideas that the Bootstrap Letter working group captured. First, he listed some of the reasons why SIGCHI is a good application domain for this effort:

  • Process of process improvements not as effective as needed
  • Improvement communities need help via tools and technology and human systems
  • With Doug Engelbart's involvement, multiple improvement communities will support each other via networking and general methods
  • Local SIGs and SIGCHI cooperating societies are representative of the Networked Improvement Communities that the Bootstrap Alliance is interested in
  • SIGCHI already partners with other organizations in multiple countries and cooperating societies
  • CHIkids could work in conjunction with the schools and in other countries
  • Domains can work with other domains
  • Process of developing this plan will be highly participatory
  • What is missing and what is needed (tools, processes, structure) are areas of interest to the SIGCHI community

At least five champions will get this process going at the SIGCHI level, and a subset of these will attend at least 2 quarterly Bootstrap Alliance exchanges. To undertake the necessary work, it is estimated that these champions will need $7,500 to cover travel, Bootstrap Alliance registration fees, Web support, etc. The long-term funding of this activity needs to be further analyzed and discussed by the EC. In the meantime these costs will be covered by the SIGCHI Chair's Discretionary Fund.

The goal of the work for the next few months would be to develop a "blueprint" for the future -- a plan to encompass the initiatives that we would need to undertake. This blueprint is due by December and a final plan is needed by CHI 99. This plan would be discussed with SIGCHI members further at CHI 99 and via the Web.

Our immediate step is to prepare a letter on behalf of SIGCHI that we can give to Doug Engelbart to express our interest in this effort. Doug's deadline for getting his information to the NSF is May 13th. Since SIGCHI is an application domain for Doug our letter would not be in any form of competition with our membership. A motion was made to allow this subcommittee to draft this letter to the Bootstrap Alliance for EC review and approval. The motion was made by Allison Druin and seconded by Dan Olsen. The motion passed 8-0-0.

More information about the Bootstrap Alliance and the Bootstrap Institute can be found at http://www.bootstrap.org.

Elections and Web Site Analysis (Mike Atwood, Dan Olsen)

Mike Atwood and Dan Olsen generated a large list of names of those who might be interested in running for a SIGCHI-elected office for the 1999-2001 term. Mike will contact each of these nominees and generate a list to be handed off to a SIGCHI nominating committee.

More work still needs to be done on the issue of the needed analysis of the SIGCHI Web site.

Cooperating Societies (Jim Miller, John Karat, Steven Pemberton, Gerrit van der Veer)

The team reported that they have identified a starting list of potential societies with whom they hope to establish a cooperating society relationship with. Their focus will be on member benefits, growth of the field, and growth of SIGCHI. This team will report back with their latest efforts at the summer face-to-face meeting.

Membership Outreach Task Force (Jean Scholtz, Cathleen Wharton)

Cathleen Wharton highlighted some of the planned activities for Membership Outreach Task Force. For example, looking at how to best establish a volunteer database from which volunteers can become easily and better involved. She also talked about creating a Consultants Directory, and several other proactive ideas designed to get people actively involved. This team will report back with their latest efforts at the summer face-to-face meeting.

Publication Plans (Dan Olsen and Steven Pemberton)

The larger publication plans for the SIGCHI Bulletin and interactions magazine are still unfolding. As a result we have not been able to select the next SIGCHI Bulletin editor yet. Due to Steven Pemberton's current double duty, we will incur some costs due to the need to hire contractors to help him out until we have a Bulletin editor in tow.

During the summer face-to-face meeting the SIGCHI EC will talk more about making interactions as the flagship publication. Jean Scholtz will get the relevant financial information from the ACM and coordinate with Dan and Steven in preparation for the summer meeting.

Also, at that time we will talk about the idea of changing CHI+ into a proceedings set. There will also be discussion about ordering proceedings a la carte along with the original focus and purpose of CHI+. Dan will get a committee together to further investigate these issues and then discuss this issue more fully at the summer meeting. Cathleen Wharton also took notes at the SIGCHI Annual Business Meeting on this same matter. She will prepare these minutes so that Dan and others can use to help shape their discussions as well.

SIGCHI Transition to Society Status (Mike Atwood)

The SIGCHI EC brainstormed a list of the various aspects of the current SIG's identity and foundational support systems that will need to be changed should we be able to move to a Society. Below is the list of things that will be impacted by a change to Society status. Note: items are not listed in any particular order. Also, those items that would need to be taken care of first have an exclamation (!) mark after them.

  • Name (!)
  • Funding
  • Advertising
  • Web Site
  • Local SIGs (!)
  • Publications
  • Staff (!)
  • Policy Issues
  • Merchandise
  • Gifts
  • Membership and Members
  • International
  • Conferences
  • House Style
  • ACM Relationship (!)
  • Domains
  • Budget (!)
  • Infrastructure
  • Cooperating Societies (!)
  • EC Structure (!)
  • Awards
  • Bylaws (!)

Each of these items will be discussed more at the summer face-to-face meeting. In preparation for this meeting Clare-Marie Karat and Jim Miller will prepare a draft of the changes that would need to be made to our existing bylaws. This will help us to speed up the transition.

Volunteerism Program Update (Jean Scholtz)

Jean Scholtz, Bob Mack, Allison Druin, and Cathleen Wharton will get together and prepare an article on Volunteerism for the July 1 deadline for the SIGCHI Bulletin. This article will address the opportunities and benefits that come from being a SIGCHI volunteer and has as its primary goal getting more people actively involved in the SIGCHI organization. This team will also look into ways in which volunteer efforts can be expanded and be more rewarding. This team will also partner with the Membership Outreach Task Force as appropriate. (The readout for the Membership Task Force is given earlier in this summary.)

Domain Issues Task Force (Allison Druin)

Allison Druin reiterated the successes and concerns that Arnie Lund and Clare-Marie Karat had regarding the use of domains at the CHI 98 conference. Allison will give a more detailed report at the summer face-to-face meeting on the next steps for the Domain Issues Task Force.

Mentoring Program Update (Jean Scholtz)

Jean Scholtz noted that she, Allison Druin, and Richard Anderson are making plans for how to spread the word about the mentoring program through the Local SIGs. Thus, to jump-start the mentoring program they will take a proactive stance.

International Task Force (Guy Boy)

Guy Boy noted that the final version of the International Task Force report was complete and that free copies were provided at the SIGCHI booth for anyone who might be interested. Guy will talk more about the next steps of this task force at the summer face-to-face meeting.

Tracking Budget Items in FY 99 (Jean Scholtz)

Jean Scholtz provided the SIGCHI EC with a handout that identified the list of budget categories that will be setup for tracking for FY 99. She asked for feedback as to whether others had key items that they wanted to track. The only concern that came up was to make sure that we were clearly tracking travel costs as associated with any of the major categories. The level of tracking identified by Jean to date will help the SIGCHI EC track its activities and funds at the necessary level of detail.

Reaffirmation of All Votes (Cathleen Wharton)

It is the policy of SIGCHI to reaffirm all votes taken by the SIGCHI EC that have happened since the SIGCHI EC's last face-to-face meeting. The following votes were reaffirmed.

  • Written minutes of November: 6-0-2 on Feb 4
  • Written minutes of October: 7-0-1 on Feb 9
  • Seattle as the CHI 2001 site: 8-0-0 on Feb 23
  • Thea Turner and Gerd Szwillus as the CHI 2000 chairs: 7-0-1 on Feb 23
  • Award for Doug Engelbart at CHI 98: 8-0-0 on Feb 23
  • Written minutes of January: 7-0-1 on March 2
  • Written minutes of December: 8-0-0 on April 13
  • Written minutes of February: 8-0-0 on April 13

A motion was made by Bob Mack and seconded by Jim Miller to reaffirm these votes. The motion passed 8-0-0.

Plans for summer SIGCHI EC Meeting in Rome, Italy (All)

The next face-to-face meeting of the SIGCHI EC will be held in Rome, Italy from July 31-August 2, 1998. SIGCHI will pay for hotel for 4 nights in Rome and the travel to and from the meeting, along with one guest meal. It is recommended that the EC fly directly into Rome. The meeting will be held in partnership with the Local SIG.

Many topics have been identified to be covered at this face-to-face meeting. The list of topics below will be used as the foundation for any additional generated lists (e.g., as from June, 1998). Next to each item on the list is an approximation of the amount of time that will be needed to cover the topic during the summer meeting.

  • Local SIGs -- 4 hours
  • Cooperating Societies -- 1 hour
  • Publications future and the CHI+ package -- 2 hours
  • Combining interactions and SIGCHI Bulletin -- 2 hours
  • interactions design awards -- 1 hour
  • Bootstrap Alliance -- 1-2 hours
  • Budget review by category for 5 years -- 1 hour
  • CMC Charter -- 4 hours
  • Task forces -- 4 hours
    International
    Membership
    Domains
    Mentoring
  • Awards and award processes -- 2 hours
  • Tutorials-to-go -- 1 hour
  • Electronic infrastructure -- 1 hour
  • Elections -- 1 hour

Next Meetings

The SIGCHI EC's next teleconference call will be Monday, June 1, 1998. Monday May 25th is Memorial Day in the United States and as a consequence the call is moved to one week later. Steven Pemberton objected to it being moved to a day that was a holiday in Europe.

The time of the teleconference meeting will change to be 19:30 Universal Time Coordinated. The meetings will continue to be held on the last Monday of the month.

The next face-to-face meeting of the SIGCHI EC will in Rome, Italy, July 31-August 2. On Friday, July 31st, 1998 the SIGCHI EC and representatives from the Local SIG will meet from 9:00 am-5:00 pm and then participate in an activity with the Local SIG that evening. Saturday's meeting will be from 9:00 am-5:00 pm, followed by dinner. The meeting on Sunday will go from 9:00 am-3:00 pm.
 

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