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Executive Committee Minutes from June 2006

Summary of the Executive Committee Minutes minutes from June 2006

Dennis Wixon reported on steps being taken for the CHI 2007 budget, including assumptions (forecast a small decrease in attendance, to be conservative; otherwise fairly stable), plan to offer program committee ACs a chance to name an SV.

Room block has much lower exposure for us, and good room rates for attendees.

Shift to two-tier student fee (charge for a student membership for non-members).

The biggest unknowns at the stage are registration and corporate donor support. These are normal risks, and have been budgeted conservatively. The contingency is still in place (to cover risk in our assumptions).

The budget passed unanimously.

Dennis gave special thanks to Erica for the support that allowed this budget to come in early.

Dennis then reported on the site visit to Europe (him, Erica, and Scooter Morris). They visited 2 locations in Paris, a location in Lyon, and a location in Florence. He summarized the proposals indicating the initial bids would be about 200,000 Euros more than a US conference (though one of the Paris sights was more expensive). We examined our room space requirements to trim out redundant space (which is normally cheap in the US). We have asked for new bids, and made it clear to the cities that we were bidding this competitively and including other cities in Europe competing. The Florence convention center was impressive (the conference center is in a converted medieval fortress within walking distance of the city center, which would be appealing to attendees). We were also impressed with the Florence Convention and Visitors Bureau which was very pro-active (they had talked with their counterpart in Montreal about us) and very interested in repeat business. The space is very different (they have large areas and then partition them into smaller meeting spaces); they were able to assure us about about their ability to handle sound issues (through wall separation and phase-adjusted microphones). Lyon looks like it will have the best bid financially (they are an agressive bidder). However, their convention center is outside the city (across the river) -- about a 5-minute cab ride. There is a hotel at the convention center (removed from the city). Paris is more expensive, and conferences that have been there (particularly at the Palais de Congres) are more expensive than CHI (e.g., medical conferences).

Q: Are there government subsidies available (which used to be true)?

A: We've asked about that, but haven't received the data yet. We are looking for a

We don't have the final bids yet, so cannot seek final approval. <off record discussion of working preferences right now>. One of the factors in the consideration would be the availability of a qualified local chair. There are potential local chairs in both countries. Potential chairs were discussed in executive session.

Joe wished Erica well in her new position and thanked her for her years of service to SIGCHI. He then welcomed Fran and Brooke who introduced themselves (Brooke will be handling conference, Fran all other SIGCHI activities). And he thanked retiring EC members Rob and Kevin.


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